You answer calls to support your alma mater, the local animal shelter and the American Red Cross with gifts of money and volunteer time. And after cleaning out the closets, dressers, kitchen cabinets and garage, you take a trunk load of donations to the thrift store.
You know your gifts of cash, time and household items may be tax deductible, but what do you need to do to verify that and maximize your deduction?
"Being charitable can cut your taxable income, as long as you follow a few simple rules," says Jessi Dolmage, spokesperson for popular digital tax preparation brand TaxAct. "Those include giving to eligible organizations and keeping accurate records."
To determine if you've donated to eligible organizations, search the IRS' database of Exempt Organization Select Check at www.irs.gov. Most religious organizations and government agencies are eligible, even if they're not listed in the database.
Keeping detailed records is important for accurate valuation of your gifts (and in turn your tax deduction) and in the unlikely event of an audit. Dolmage says records should include organization name, donation date and amount.
For monetary gifts, keep the written acknowledgment from the organization with the donation date and amount. A canceled check or card statement with the transaction date also suffices for gifts under $250.
If you receive merchandise, benefits or privileges in exchange for a gift, you must subtract the value of those from the original gift amount. If your payment is more than $75, the organization must give you a written statement with a description and estimated value of the merchandise, goods or services.
For noncash donations, document the charity name, date and location of the items, along with a reasonably detailed description of the items. If you receive a receipt from the charity, keep it with your records.
The IRS requires additional documentation for vehicle donations. You must receive a written acknowledgment or Form 1098-C from the charity for the vehicle.
Noncash donations, such as clothing, kitchen gadgets and furniture, must be in good condition or better. The tax-deductible amount of those items is the fair market value (FMV), the price if they were exchanged between willing buyers and sellers. Special rules apply to donations of cars, boats airplanes, property subject to debt, investments that have appreciated in value and inventory from your business.
Mobile apps can make tracking throughout the year painless. Donation Assistant by TaxAct tracks cash, noncash and recurring gifts, with FMVs for more than 1,300 commonly donated household items. You can also save photos of your donations and receipts. When doing your taxes, import the information and TaxAct Deluxe will calculate your maximum deduction and complete your tax forms.
You can deduct charitable gifts you made between Jan. 1 and Dec. 31 only if you itemize deductions on Form 1040 Schedule A. In order to itemize, all of your itemized deductions must exceed the standard deduction amount based on your adjusted gross income and filing status.
Additionally, you must file Form 8283 if your noncash contributions total more than $500, and include a qualified appraisal of property worth more than $5,000.
February 10 — Social security, Medicare, and withheld income tax
File Form 941 for the fourth quarter of 2018. This due date applies only if you deposited the tax for the quarter timely, properly, and in full.
February 10 — Certain small employers
File Form 944 to report social security and Medicare taxes and withheld income tax for 2018. This due date applies only if you deposited the tax for the year timely, properly, and in full.
February 10 — Farm employers
File Form 943 to report social security and Medicare taxes and withheld income tax for 2018. This due date applies only if you deposited the tax for the year timely, properly, and in full.
February 10 — Federal unemployment tax
File Form 940 for 2018. This due date applies only if you deposited the tax for the year timely, properly, and in full.
February 10 — Employees who work for tips
If you received $20 or more in tips during January, report them to your employer Details
February 15 — All businesses
Give annual information statements to recipients of certain payments you made during 2018 Details
February 15 — Social security, Medicare, and withheld income tax
If the monthly deposit rule applies, deposit the tax for payments in January.
February 15 — All employers
Begin withholding income tax from the pay of any employee who claimed exemption from withholding in 2018, but did not give you Form W4 to continue the exemption this year.
February 15 — Individuals
If you claimed exemption from income tax withholding last year on the Form W-4, you must file a new Form W-04 by this date to continue your exemption for another year Details
February 18 — Everyone
Federal Holiday (Washington's Birthday) Details
February 28 — All businesses
File information returns (for example, Forms 1099) for certain payments you made during 2018.
February 28 — Payers of gambling winnings.
File Form 1096 along with Copy A of all the Forms W2G you issued for 2018. If you file Forms W2G electronically, your due date for filing them with the IRS will be extended to March 31. The due date for giving the recipient these forms remains January 31.
February 28 — All employers
File Form W3, Transmittal of Wage and Tax Statements, along with Copy A of all the Forms W2 you issued for 2018. If you file Forms W2 electronically, your due date for filing them with the SSA will be extended to March 31. The due date for giving the recipient these forms remains January 31.
February 28 — Large food and beverage establishment employers
File Form 8027, Employer's Annual Information Return of Tip Income and Allocated Tips. Use Form 8027T, Transmittal of Employer's Annual Information Return of Tip Income and Allocated Tips, to summarize and transmit Forms 8027 if you have more than one establishment. If you file Forms 8027 electronically, your due date for filing them with the IRS will be extended to March 31.