Career and Work-Related Tax Deductions

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Whether you're an employee or self-employed, you may have work-related expenses you can deduct on your income tax return.

Business Deductions for Home Office

More people now work at home at least part of the time. If you work in your home, you may be able to take an employee expenses deduction or a business deduction for a home office.

You can only take a deduction for a home office if you use an area in your home regularly and exclusively for business. It must be your principal place of business or a place you meet with clients, or it can be used in connection with your business if it is a separate structure not attached to your personal residence, such as a shop.

With the simplified option launched in 2013, you can deduct $5 per square foot (up to 300 square feet and with a $1,500 limit). This option greatly reduces time spent on paperwork and tracking expenses.

If you are an employee, the use of the home office must also be for your employer's convenience - not yours.

If you can deduct expenses for a home office, you can deduct a proportionate amount of all indirect expenses for your home, including mortgage interest, real estate taxes, rent, utilities, and so on.

If you are using the simplified method of reporting the deduction, you list these deductions on Schedule A, but you do not need to allocate them to business or personal use. Unlike the regular reporting method, the simplified option does not allow you to depreciate the portion of your home used to conduct your business.

Employee Expenses

If you are an employee, you may also be able to deduct unreimbursed travel and transportation costs, supplies, uniforms, and other expenses. Employee expenses must be significant before they actually lower your tax bill. You can only deduct your employee expenses to the extent that they exceed 2% of your adjusted gross income, and only if you itemize your deductions.

Self-Employed Expenses

If you are self-employed, you can deduct your ordinary and necessary expenses for your trade or business. Some expenses, such as the cost of inventory or business equipment, may not be deductible in full in the year you pay them. TaxACT asks you questions about your inventory expenses to calculate your deductible cost of goods sold. TaxACT also calculates depreciation or first-year expensing for business assets you acquire.

If you pay people in the course of your business, it's important to correctly determine if they are independent contractors, or if they are really employees.

The IRS uses common law rules to determine if a worker is an employee or an independent contractor. Revenue Ruling 87-41 contains 20 of these rules you should take into consideration.

According to these rules, a person is likely to be an independent contractor if he or she requires little training, and has latitude over how the job is completed. An independent contractor is less likely to have a temporary relationship, to provide tools and supplies, and to work for more than one company.

A person is likely to be an employee if he or she is an integral part of the business and works only for one company. If an employee has travel or other expenses, the employer is more likely to reimburse them. Employees generally have set work hours and work on the employer's premises.

It's easier to write a check to independent contractors, rather than dealing with the paperwork that comes with hiring employees. However, it's important to classify employees or contractors correctly, to avoid reclassification by the IRS. If the IRS reclassifies a worker at some later date, you will be liable for back payroll taxes, plus penalties and interest.

Travel Expenses

If you travel for your business or as an employee, you can generally take a deduction for your travel expenses. Your trip must be for longer than a day - even a long day. Your duties must require you to be away from home long enough for you to need rest, generally meaning overnight.

Besides airplane or bus tickets, you can deduct the cost of the taxi or commuter bus you took to the airport or from the airport to your hotel. You can also deduct any costs for getting your business materials, e.g., exhibit booth or conference materials, to your destination, and your actual car or truck expenses or the standard mileage rate, in most cases.

You can also deduct the cost of meals and lodging while you travel, although you generally can only deduct 50% of the cost of your meals.

Miscellaneous expenses while traveling add up. Include items such as tips, dry cleaning and laundry expenses, and Internet and fax fees when traveling.


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March 2015
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Upcoming Tax Dates

March 2All businesses
File information returns (for example, Forms 1099) for certain payments you made during 2014.

March 2Farmers & fishermen
File your 2014 income tax return (Form 1040) and pay any tax due - Details

March 2Payers of gambling winnings.
File Form 1096 along with Copy A of all the Forms W2G you issued for 2014. If you file Forms W2G electronically, your due date for filing them with the IRS will be extended to March 31. The due date for giving the recipient these forms remains February 2.

March 2 All employers
File Form W3, Transmittal of Wage and Tax Statements, along with Copy A of all the Forms W2 you issued for 2014. If you file Forms W2 electronically, your due date for filing them with the SSA will be extended to March 31. The due date for giving the recipient these forms remains February 2.

March 2 Large food and beverage establishment employers
File Form 8027, Employer's Annual Information Return of Tip Income and Allocated Tips. Use Form 8027T, Transmittal of Employer's Annual Information Return of Tip Income and Allocated Tips, to summarize and transmit Forms 8027 if you have more than one establishment. If you file Forms 8027 electronically, your due date for filing them with the IRS will be extended to March 31.

March 2 Wagering tax
File Form 730 and pay the tax on wagers accepted during January.

March 2 Heavy highway vehicle use tax
File Form 2290 and pay the tax for vehicles first used in January.

March 10 Employees who work for tips
If you received $20 or more in tips during February, report them to your employer - Details

March 11 Communications and air transportation taxes under the alternative method.
Deposit the tax included in amounts billed or tickets sold during the first 15 days of February.

March 13 Regular method taxes
Deposit the tax for the last 13 days of February.

March 16 Corporations
File a 2014 calendar year income tax return (Form 1120) and pay any tax due - Details

March 16 S Corporations
File a 2014 calendar year income tax return (Form 1120S) and pay any tax due - Details

March 16 S Corporation election
File Form 2553, Election by a Small Business Corporation, to elect to be treated as an S corporation beginning with calendar year 2015. If Form 2553 is filed late, S corporation treatment will begin with calendar year 2016.

March 16 Electing larger partnerships
Provide each partner with a copy of Schedule K1 (Form 1065B), Partner's Share of Income (Loss) From an Electing Large Partnership, or a substitute Schedule K1. This due date applies even if the partnership requests an extension of time to file the Form 1065B by filing Form 7004

March 16 Social security, Medicare, and withheld income tax
If the monthly deposit rule Page 6 Publication 509 (2015) applies, deposit the tax for payments in February.

March 16 Nonpayroll withholding
If the monthly deposit rule applies, deposit the tax for payments in February.

March 25 Communications and air transportation taxes under the alternative method.
Deposit the tax included in amounts billed or tickets sold during the last 14 days of February.

March 27 Regular method taxes
Deposit the tax for the first 15 days of March.

March 31 Electronic filing of Forms W2
File copies of all the Forms W2 you issued for 2014. This due date applies only if you electronically file.

March 31 Electronic filing of Forms W2G
File copies of all the Forms W2G you issued for 2014. This due date applies only if you electronically file.

March 31 Electronic filing of Forms 8027
File Forms 8027 for 2014. This due date applies only if you electronically file.

March 31 Wagering tax
File Form 730 and pay the tax on wagers accepted during February.

March 31 Heavy highway vehicle use tax
File Form 2290 and pay the tax for vehicles first used in February.

March 31 Electronic filing of Forms 1097, 1098, 1099, 3921, 3922, and W2G.
File Forms 1097, 1098, 1099, 3921, 3922, and W2G with the IRS. This due date applies only if you file electronically. Otherwise, see March 2. The due date for giving the recipient these forms generally remains February 2. View More Tax Dates